Privacy Policy

VOX CHRISTI INSTITUTE PRIVACY POLICY

Effective Date: June 1, 2026

The Vox Christi Institute is operated by Ex Umbris Institute, a Virginia nonprofit organization. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information submitted through our website, email forms, event registrations, donation pages, and related online services.

By using our website, submitting a form, registering for an event, making a donation, or subscribing to our email list, you acknowledge the practices described in this Privacy Policy.

  1. Information We Collect

We may collect personal information that you voluntarily provide to us, including:

Name;
Email address;
Phone number;
Mailing address;
Parish, school, organization, or institutional affiliation;
Event registration information;
Donation-related information;
Communication preferences;
Messages, questions, comments, or other information submitted through our website forms.

We may also collect limited technical information through our website and service providers, including IP address, browser type, device information, pages visited, referring website, approximate location derived from IP address, and similar usage data.

If you make a donation, payment information may be collected and processed by a third-party payment processor. We do not intentionally store full credit-card numbers on our website.

  1. How We Use Information

We may use personal information for the following purposes:

To send newsletters, lecture announcements, event invitations, educational resources, fundraising updates, and other communications related to the mission of the Vox Christi Institute;

To respond to inquiries, messages, and requests;

To administer event registrations, attendance lists, and follow-up communications;

To process donations and maintain donor records;

To provide receipts, confirmations, administrative notices, and other transactional communications;

To improve our website, programs, events, outreach, and communications;

To maintain the security and integrity of our website and systems;

To comply with legal, tax, accounting, reporting, and recordkeeping obligations;

To carry out the charitable, educational, religious, and institutional purposes of the Vox Christi Institute and Ex Umbris Institute.

  1. Email Communications and Consent

If you provide your email address through our website, event registration, donation form, or other sign-up process, you may receive communications from the Vox Christi Institute concerning lectures, events, publications, educational resources, fundraising, and related activities.

Where appropriate, we will request your consent before adding you to our general email list. You may unsubscribe from marketing, newsletter, or fundraising emails at any time by using the unsubscribe link included in our emails or by contacting us directly.

We may continue to send non-marketing communications when necessary, including donation receipts, event confirmations, administrative notices, or responses to specific inquiries.

  1. Sharing Information with Service Providers

We may share personal information with trusted service providers who assist us with website hosting, email distribution, contact management, payment processing, donation processing, event registration, analytics, design, technical support, accounting, legal compliance, and other operational services.

These service providers may use personal information only as necessary to provide services to us or as otherwise permitted by their own terms and privacy policies.

5. Sharing Information with Partner Institutions

The Vox Christi Institute may collaborate with Catholic parishes, schools, apostolates, nonprofit organizations, educational institutions, speakers, sponsors, vendors, and other mission-aligned partners.

We do not sell, rent, license, or exchange your personal information with partner institutions for their independent marketing or fundraising purposes.

We may share limited personal information with partner institutions only when reasonably necessary to administer events, programs, lectures, publications, sponsorships, institutional collaborations, or other mission-related activities in which you have chosen to participate or expressed interest.

The information shared may include your name, email address, mailing address, phone number, parish or organizational affiliation, event registration status, supporter status, expressed areas of interest, and similar information you provide to us.

Partner institutions may use this information only for purposes reasonably related to the specific event, program, collaboration, or service for which the information was shared, unless you separately consent to receive communications from them.

You may request that we not share your personal information with partner institutions by contacting us at [email protected]. We will also honor email unsubscribe requests in accordance with applicable law.

We do not knowingly disclose the personal information of children under 16 to partner institutions. We do not share payment-card information, bank-account information, government identification numbers, passwords, or other sensitive financial credentials with partner institutions, except as necessary through secure payment processors or service providers to complete a transaction you have authorized.

  1. Donations and Donor Information

If you make a donation, we may use your information to process the gift, issue receipts, maintain donor records, comply with legal and tax obligations, communicate about the impact of your gift, and provide future opportunities to support the mission of the Vox Christi Institute.

We may recognize donors publicly only with their consent or in accordance with the preferences they provide. Donors may request anonymity by contacting us at [contact email].

  1. Cookies, Analytics, and Website Technologies

Our website may use cookies, analytics tools, embedded forms, pixels, or similar technologies to help the website function, understand visitor activity, improve content, and evaluate outreach.

You may be able to restrict cookies through your browser settings. Some website features may not function properly if cookies are disabled.

  1. Sensitive Information

Because the Vox Christi Institute is a Catholic educational organization, your interaction with us may suggest an interest in Catholic teaching, theology, formation, or parish life. We do not require you to disclose religious affiliation, sacramental status, health information, financial account information, government identification numbers, or other sensitive personal information through ordinary website forms.

Please do not submit sensitive personal information unless it is specifically requested and necessary for the relevant purpose.

  1. Children’s Privacy

Our website and general forms are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete it.

  1. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including communication, event administration, donor relations, accounting, legal compliance, tax reporting, institutional records, dispute resolution, and security.

When information is no longer reasonably necessary, we may delete, anonymize, or archive it in accordance with our ordinary recordkeeping practices.

  1. Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information. However, no website, email platform, payment processor, or online system can guarantee absolute security. You submit information online at your own risk.

  1. Your Choices

You may contact us to request that we update, correct, restrict, or delete your contact information. You may also ask to be removed from our email list or to limit certain types of communications.

To make a request, contact us at:

Vox Christi Institute
Operated by Ex Umbris Institute
Email: [email protected]

We may retain certain information when necessary for legal, tax, accounting, security, event administration, donor records, or other legitimate organizational purposes.

  1. Third-Party Websites and Platforms

Our website may link to or use third-party websites, platforms, forms, videos, payment processors, email services, event-registration tools, or social media services. We are not responsible for the privacy practices, security, content, or policies of third-party services.

You should review the privacy policies of any third-party service before submitting information through that service.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with a revised effective date. Continued use of our website, forms, events, or services after the revised Privacy Policy is posted means that the updated Policy applies going forward.

  1. Contact Us

Questions about this Privacy Policy may be directed to:

Vox Christi Institute
Operated by Ex Umbris Institute
Email: [email protected]